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Thanks to an ever-expanding lineup of features and benefits, wine POS systems have been put to use in bars, quick service establishments, and even food trucks. The latest installment of the expansion of wine POS systems is their deployment into the wine and liquor provider sector. Because POS systems have become so adept at handling inventory and automating stock management, even wineries—both large and small—from across the country have begun leveraging the power of POS systems to optimize their businesses. If you’re operating a winery and getting ready to take the leap into the world of wine POS systems, there’s one thing to know: not all POS systems are created equal.

If you’re considering adding POS automation to your existing operations, make sure your wine POS system gives you the ability to cover these seven important elements.

 

Because POS systems have become so adept at handling inventory and automating stock management, even wineries—both large and small—from across the country have begun leveraging their power.

 

Your wine POS system adds extra functionality

If the last time you considered your POS system needs was a few years ago, or even just a few months ago, you might think you have all the information you need, but think again. Because of how digitized POS systems have become, the features and functionality of POS systems has been improving at warp speed. Thanks to rapid developments, it’s important to do some timely research right at the time you’re looking to buy. If you don’t, you’ll be missing out on all of the developments—everything from a system becoming easier to use to boasting better features—that have taken place since the last time your explored your options. Especially if it has been a while since you’ve updated your POS system, make sure that you focus on all of the extra tasks a modern POS system can do for you and your winery as you make your decision.

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Your wine POS system pays for itself

Yep, compared to traditional legacy POS systems, there’s a significantly higher upfront cost that comes with investing in a cloud-based POS system from the get go. However, there’s a good chance that the money you dish out to acquire a top notch POS system from the beginning will not only make running your business easier, but the system could practically pay for itself over time. By allowing you to do things like run a loyalty program that keeps guests coming back to eliminating waste through a tighter inventory tracking and management process, the amount of money you save by using a more sophisticated system can be substantial.

Your wine POS system improves speed

No matter how large your business is—or how big you want it to be—wineries and distributors can all benefit from increased speed. Even if you’re only shipping small quantities, having a winery POS will increase efficiency from the moment an order is placed, automatically processing the order, updating the inventory levels, and ensuring all relevant parties are aware of the order, so it can be shipped in a fraction of the time it would take to do it by hand.

Plus, there’s also increased speed in providing key data and sales metrics, so you can see what wines are moving, which might need to be pushed harder, and other customer-focused information to help you better your bottom line.

Your wine POS manages your employees in one place

From creating schedules to assigning sections to tracking time cards, your POS system should handle all of this in one place. Afterall, that’s what you’re paying for, isn’t it? The more centralized you can keep the data on your employees, the better you can understand performance and reduce unnecessary labor costs. It also makes life easier for the precious people you rely on to run your restaurant everyday—why not make an investment in their ability to tackle everything they need to do to excel at their job all in one place?

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Your wine POS can handle pricing adjustments

Using always-connected, cloud-based wine POS software helps ensure your winery is always getting the best possible price for needed inventory. The software should help track down and identify possible deals, based on current pricing, as well as monitor and house your current sales data.

For example, if your winery is moving more Pinot than Merlot, the system should be able to integrate these metrics into the inventory search, so you never run short on popular items – and never leave guests dissatisfied.

If you’re operating a winery and getting ready to take the leap into the world of wine POS systems, there’s one thing to know: not all POS systems are created equal.

The same goes for items that might not be moving. If your sales data shows drops in sales for certain items, it might be time to lower those prices so more guests will be willing to try them. Even modest adjustments can mean the difference between a non-factor and a new customer favorite.

Last, there are daily happy hour specials that your POS system should be able to handle with ease. The more you can automate these discounts, the less you have to correct pricing mistakes manually and the more time your servers can focus on getting guests what they need rather than watching the clock to make sure they’re calculating prices correctly.

Your wine POS should include an expanding line of integrated apps

All this connectivity is meaningless if you’re not expanding and crafting your winery POS system to meet your company’s specific needs. Modern POS systems have marketplace-style app stores, just like standard mobile platforms.

Connecting your winery POS to modern day restaurant technology apps like CorkGuru, Bevager and Bevspot not only help evolve your system to match customer needs but also provide new tools for marketing, payroll, promotions, workforce management and much more.

Your wine POS should allow for special manager permissions

There are simply some functions of a POS system that not every server or bartender needs to access. Whether it’s removing items from a tab, issuing refunds, or handing out loyalty program rewards, certain functionalities need to be restricted to those at the management level. Your wine POS system should make it easier, not harder, to manage work flows this way.

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Brad Bortone is a writer, editor and content marketer, published in areas ranging from content strategy to music reviews, and seemingly everywhere in between. Brad's love of the food industry began during his tenure with Johnson & Wales University's web team, writing countless pieces about - and enjoying countless lunches from - the school's esteemed culinary program.