Claiming Tips

Should you be claiming all your tips? Spoiler alert: yes, you should. Not only is it illegal not to, but it may hurt your income in the long run. Before you leave a busy shift with a pocket full of cash, make sure you claim your tips—it’s easier than you may think.

How Much Should A Server Claim In Tips?

The IRS requires any server who is tipped more than $20 per day to claim their tips. Claiming tips properly helps ensure when tax season rolls around, you don’t owe large sums of money. It also helps you take out loans for big ticket items and avoid audits.

Why Should I Claim My Tips?

As previously mentioned, not claiming your tips is illegal. But, there are a variety of other reasons as to why you should claim your tips. 

1. Buying Big Ticket Items

Not claiming your tips as a server can hurt your chances of taking out a mortgage, a car loan, student loans, or other large bills. In order to make a large purchase that requires a loan, banks will look for proof of income. If your check states that you bring in $300 per month, but you actually make $600+ including tips that you haven’t claimed, they’ll be less inclined to lend to you.

2. Audits

Although the chances of being audited are rare, be mindful—especially if you’re a career server or bartender. The IRS will compare your average check sizes to those other tipping positions in your area. If your income is significantly lower than those around you, they may investigate.

3. It’s The Law

At the end of the day, you are, in fact, breaking the law and committing tax fraud if you do not claim your tips. It’s spelled out plain and simple on the IRS’s website: “Employees are required to claim all tip income received.”

4. It’s Easy

For some people, it isn’t the tax-free money that motivates them to underreport, it’s the hassle and confusion that deters them. The IRS provides online access to all important tip-claiming documents, such as a Form 4070.

Learn how to impress guests and earn more tips with our free Guide to Guest Communication.

How to Claim Tips at the End of The Night

According to the IRS, the deadline for reporting your tips is the 10th day of the following month that you receive them. Thankfully, Form 4070 is easy to fill out. It needs to be signed and show the following:

  • Your name, address, and SSN
  • Your employer’s name and address
  • The month or period the report covers
  • The total tips received

Typically, a restaurant has a tip recording process built right into their restaurant POS system. In fact, any credit or debit tips are added that are added at payment are logged directly into the system. This not only gives you an accurate total, but it makes managing your tips easier than ever. 

 

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Whether or not your restaurant POS allows you to track your tips, here’s what you have to keep in mind for IRS tip reporting:

  1. Make sure you fill out a Form 4070 every month to record your tips received the previous month and give it to your employer.
  2. Keep a daily tip record. Track everything and note what you’ve tipped out to other employees—that’s tax deductible! 
  3. Report all of your tips on your individual tax return. Be sure to double check your W-2 when you get it at tax time to see if you owe more tax after the year’s withholdings. Also, make sure it’s correct—mistakes happen.
  4. Fill out a Form 4137 at tax time that covers the months when your tips were below the $20 per month minimum for reporting throughout the year in order to arrive at your complete taxable income.

Note: If you’re an owner, IRS tip reporting requirements are a bit different. Read about that here.

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Dos and Don’ts of Claiming Tips

Service Charges

Most restaurants include automatic service charges or auto-gratuity for large parties. If your employer does, you are legally not required to report it because it is already accounted for and should be included in your wages. 

If you are an employer, make sure your servers are following policy—auto-gratuity scams are more common than you’d think. The IRS emphasizes an important difference between tips and service charges. If a customer adds something extra to the bill voluntarily, it’s a tip. If the restaurant adds the charge, it’s not a tip. 

Claiming Monetary Tips vs. Non-Cash Tips

There are two types of monetary tips: cash tips are tips received directly from customers, while charged tips (i.e. debit & credit card charges) are distributed to the employee by the employer. These both need to be claimed.

Non-cash tips may include tickets to a game or event, vouchers, coupons, or other non-cash items. These do not need to be claimed as a cash tip, but you are still responsible for reporting non-cash tips at fair market value to the IRS.

Claiming Shared Tips

Wondering what percentage of tips a server is required to claim when it’s shared? If you receive a shared or pooled tips, you are only responsible for claiming what you actually bring home. TurboTax explains, “…if you receive a $125 tip and give the busboy and bartender $35, then you only need to report $90 in tips.” If you are the recipient of a shared tip, only report your portion.

IRS documents may seem daunting, but claiming tips is easier than ever before. Keeping track of your tips on a daily basis will make tax season a breeze. More often than not, your restaurant’s POS will declare charge tips for you and require you claim all cash tips before you clock-out.

Loyal regulars spend 67% more at restaurants than new guests do. With effective guest communication, you can make every guest a loyal regular.

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Written by   |  
Sarah DeFlaminio is a marketing and advertising major at Providence’s own Johnson & Wales University. In her spare time, she can be found dining at many of Providence’s hidden gems, Pizza J and Like No Udder being her favorites. She is enjoying her summer as a marketing intern with Upserve.